The application and lease signing process is very simple.  Simply locate the floor plan you are interested in and click on the “apply now” icon. Once your application is completed, management will receive your application electronically and will begin approval process, including a background check. Once you are approved you will be notified and sent a lease to sign electronically.

All leases are individual leases. The resident is responsible for his/her rent only. This is for rental of the bedroom, the apartment’s common areas, the communities’ amenities, electricity, water, sewer, trash, and internet.

The following items are included in the cost of rent:

• Apartment furniture
• Electricity
• Water
• Internet
• Trash
• Clubhouse amenities

A move-in fee is a one-time, nonrefundable fee that is paid on or before move in. This fee covers light cleaning, carpet cleaning, and miscellaneous minor repairs. Anything above this will be billed to the resident’s after they move out.

A resident can qualify in one (1) of three (3) ways. The first way is that they provide financial documentation that they gross (before taxes) in a year one and a half (1.50) times the total rental amount on the lease contract. Financial documentation can include financial aid, loans, recent bank statements, current W-2 tax forms, trust fund accounts, or any other financial documents of funds that can be liquidated quickly or that don’t fluctuate due to financial market activity. The second way is that a resident can provide a guarantor and guarantor paperwork. A guarantor is anyone of the age of eighteen (18) that can provide financial documentation that shows they gross three (3) times the total rental amount on the lease contract. The final method of qualifying is that a resident can pay the entire total rental amount for the lease before he/she moves in. A resident doesn’t need to provide qualification paperwork at the time of lease signing, but instead has fourteen (14) days after signing a lease to provide qualification paperwork. 

This process of paying rent or submitting a maintenance request is very easy. Go to the community’s website and click on the “Resident” icon. Once you have clicked on this you can log into your Resident Portal by creating an account with the information that the property management team has on file. Try and pay all rent via online check because there isn’t a fee. There is a fee included with use of credit and debit card. If you have any problems logging into your account please visit your leasing office. You can also download the AppFolio Property Management app for your smart phone.

The Villas at Black Hawk is a smoke-free community. Guests are welcome at all times, subject to the consent of roommates and security considerations. Overnight guests are welcome, with limits on the number of days and guests.

A resident can choose his/her roommates as long as there are available bedrooms in that resident’s apartment. If a resident doesn’t have any roommates, then there will be a roommate matching survey that is part of the application process to help match the resident with potential roommates. Contact information will be given before move-in so that all the roommates can coordinate and get to know one another.

We guarantee a 24/7 commitment to our residents. From our professional management staff and friendly student representatives to our maintenance team, we will always have someone available to assist residents. We strive to complete work orders within 24 hours of receiving notification. We will also have on-call Community Assistants, who will be the first respondents to any after-hours maintenance emergencies.

Residents will be notified of their move in day and time in at least 30 days prior to the first day of classes. On move-in day the resident will come to the leasing office to collect their keys. Unless arranged differently by the Community Manager, the resident will need to have paid their move-in fee and first rental installment before they receive keys. The resident must also have provided qualification document(s) before receiving keys as well. Once a resident receives keys a member of the property management team will escort the resident to his/her unit and point out some items to keep in mind about the apartment. Resident will then have forty-eight (48) hours to complete the inspection checklist and return it to the leasing office.